eRostering software The rota discipline the NHS asks of trusts, sized for a care home or a practice
eRostering replaces the spreadsheet rota with one that checks itself: eligibility rules applied as you build, certifications checked before you publish, and every shift linked to the hours actually worked.
A rota built in a spreadsheet only knows what the person building it remembers. Expiring training, who is eligible for which duty and who asked for which day off all live in someone's head, and the first sign of a gap is usually the handover.
eRostering puts the rules into the rota itself. ClockedInOne checks eligibility and certification as you assign, shows open shifts before you publish, and links every planned shift to the hours actually worked, so payroll starts from an approved record.
eRostering software that meets the standards trusts are held to
NHS Improvement's e-rostering standards were written for trusts, but they are the clearest public description of good rostering in UK health and care. These are the Level 1 and Level 2 expectations, and where each one lives in ClockedInOne.
Paperless pay
The NHS standard. Rostering and payroll reconcile automatically, with no paper timesheets.
In ClockedInOne. Shift-based payroll calculation from approved, attendance-linked hours.
Hours and leave on the system
The NHS standard. All contracted hours, leave and other unavailability sit on the roster.
In ClockedInOne. Leave, week-off and bank holidays sit on the same grid as the shifts.
Safe rules and the right mix
The NHS standard. Rules keep the roster within safe working limits, with the right skill mix.
In ClockedInOne. Eligibility rules at publish, certification checks, and a job and skill view.
Staff access from a phone
The NHS standard. Staff view their rota, request leave and request swaps remotely.
In ClockedInOne. The mobile app and self-service portal, with manager approval on every change.
Publish early, find gaps early
The NHS standard. Rotas final at least six weeks ahead, and unfilled shifts reviewed at least weekly.
In ClockedInOne. Templates and copy-forward to plan ahead, and open shifts flagged and offered in the app.
Planned against actual
The NHS standard. Planned and delivered hours compared and reported.
In ClockedInOne. Rota-based attendance validation, with exceptions flagged rather than buried.
Built for providers who roster like a trust but budget like a business
Care homes
24/7 cover, long days and nights, and training that must be current for the duty, checked before the rota goes out.
GP practices
Clinical and reception rotas, leave and swaps in one place, with hours that reach payroll already approved.
Multi-site employers
One structure for every site and one view across all of them, instead of a spreadsheet per manager.
Rostering in RLDatix Optima already? ClockedInOne feeds verified attendance into it. See the RLDatix Optima integration.
Common questions
What is eRostering?
eRostering, also written e-rostering, is electronic rostering: planning staff shifts in software that applies your rules as the rota is built, rather than in a spreadsheet or on paper. A good eRostering system also records leave, links planned shifts to the hours actually worked and passes approved hours to payroll.
Do care homes and GP practices have to meet the NHS e-rostering standards?
No. The levels of attainment and meaningful use standards, published by NHS Improvement in June 2019, are written for NHS trusts. They are not a legal duty for care homes or GP practices, but they are a sound benchmark for what good rostering looks like at any size.
How is eRostering different from a spreadsheet rota?
A spreadsheet only holds what someone typed into it. eRostering checks eligibility and certification as shifts are assigned, flags open shifts before publication, lets staff request leave and swaps from their phone, and links the rota to attendance and payroll so the hours paid match the hours worked.
Does ClockedInOne work with RLDatix Optima?
Yes. For organisations that roster in RLDatix Optima, ClockedInOne captures verified attendance on biometric terminals or the mobile app and syncs it into Optima through its AirStack middleware.
See eRostering on your own rota
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